WHAT IS COMPANIES HOUSE?
Companies House is the national registry of companies where you should register your company. Your company information will be stored on the database (which you can access via their website), and will be generally accessible to the public (including your company name, number, address, director details and shareholdings).
HOW DO THEY WORK?
They have an automated system, but when we talk about filings with them, you aren’t dealing with a robot – you are dealing with real people who review what you submit to them, and apply it to your company profile in their database.
So this is just a reminder that dealing with them can be really quite simple.
You can upload your filings via your Companies House portal account which you get when you register your company – but equally you can send filings in the post and they will be received and updated on your company’s page.
THE MAIN ANNUAL FILING OBLIGATIONS
The main filing obligation is your Confirmation Statement (formerly called your Annual Return) which you file once a year. The main purpose of your Confirmation Statement is to confirm the up-to-date list of your shareholders to Companies House.
Keep a record of the date though, because you can be fined for submitting it late!
You will also need to submit annual accounts to them, and you should speak to an accountant for that if unsure about the process.
Generally though, whenever else you need to file forms or accounts – e.g. new shares, appointing or removing directors, changing your registered office – you can easily submit forms or documents to them online or in the post and it will be taken care of.
We recommend using a short cover letter or note if sending in the post to make sure that the agent who receives your forms at the other end knows exactly what you are trying to do.
ONLINE OR POST?
You can do either. If you have a good grasp of the Companies House online portal then it is arguably easier, but if not, it also achieves the same results by sending documents in the post.
This Basic Training article was written by Legal Sidekick. Legal Sidekick is the legal platform for startups. We offer automated contracts and loads of startup legal resources and guides. For queries on company filings or generally, contact us directly.